DD/MM/YY

(insert employee name)

(insert employee address)

Dear (insert employee name)

We would like to welcome you to (company name). We are pleased that you have joined our company and trust that our relationship will be one of mutual benefit.

The purpose of this letter is to provide some basic information for you. If you have further questions, you should contact either myself or (relevant manager).

Hours of work

As stated in your offer of employment, your ordinary hours of work will be (hours of work).

Overtime

Overtime is payable in accordance with your Offer of Employment.

or

Time off in lieu is available for any overtime worked in accordance with your Offer of Employment.

Meal breaks

Morning tea, lunch and afternoon tea will be at (insert times of day) respectively, and will be for a total of (insert duration in minutes).

Food and drinks are available from the Company canteen located at (insert location).

The outdoor eating area is located at (insert location).

Clocking On and Off

(company name) uses ClockOn to assist in the day-to-day management of the business. You will receive training in the use ClockOn from (insert name and position).

At the beginning of each shift or day, you will be required to clock on. At the end of each shift or day, you will be required to clock off.

You will be provided with a username and password for these purposes.

Leave

You are entitled to sick leave in accordance with your Offer of Employment.

In accordance with your Offer of Employment, you may be required to produce a medical certificate for sick leave taken.

You may also be entitled to other forms of leave in accordance with the terms of your Offer of Employment.

You can request leave through your personal calendar in ClockOn.

Your Supervisor/Manager

You will report directly to (manager name).

Payment of wages

Your wages will be deposited into the bank account of your choice, in accordance with your Offer of Employment

Evacuation

The Fire Warden in your area is (insert name). The Fire Warden will provide you with training in the Emergency Evacuation Procedure. In the case of an emergency evacuation, you should assemble at (insert location) in accordance with the Emergency Evacuation Procedure. A description of the Emergency Evacuation Procedure, including a map and diagram, can be found in the (insert location).

Occupational Health and Safety

(company name) recognizes that its employees are its most valuable asset. On this account, (company name) actively ensures a high standard of occupational health and safety in the workplace. You will receive instruction in all Company Occupational Health and Safety policies. In addition, (insert name of safety officer) will provide you with training in the specific occupational health and safety requirements of your position.

If you incur an injury in the workplace, you should report it immediately to (insert name of safety officer).

Equal Employment Opportunity, Anti-discrimination and Harassment

(company name) is an equal opportunity employer and is committed to the maintenance of a workplace that is free of discrimination and harassment. Please refer to the Equal Employment Opportunity, Anti-discrimination and Workplace Harassment Policies contained in the policies manual. These policies will give you an understanding of your rights and responsibilities in this area.

Yours sincerely,

_____________________________

(administrator name)