DD/MM/YY

(applicant name)

(applicant address)

Re: (position vacant)

Dear (applicant name),

Thank you for your interest in the above position.

Unfortunately, your application in this instance was not successful. However, positions of a similar nature occasionally arise and we intend to keep your application on file for future reference.

Good luck with your search for employment.

Yours sincerely,

_____________________________

(administrator name)