ClockOn allows you to handle one-off deductions, reimbursements, and bonuses through the pay adjustment feature during payroll processing.

Applying a one-off deduction, reimbursement, or bonus in ClockOn is quick and easy. It’s designed to be intuitive for payroll managers, even if the adjustment is out of the ordinary. Here's how it works:

💸 One-Off Adjustments in Payroll

You can apply manual pay adjustments for individual employees when running payroll. These adjustments can include:

• Deductions – e.g. uniform costs, repayments, or fines

• Reimbursements – e.g. fuel or travel expenses

• Bonuses or Allowances – e.g. end-of-year bonuses or once-off payments outside of regular hours worked

🧾 How to Apply an Adjustment

1. When processing payroll, go to the employee’s pay details screen.

2. Click the Adjust button to open the pay adjustments window.

3. Select the appropriate category (e.g. deduction, allowance, bonus, reimbursement).

4. Enter the amount, a description, and select if it should be treated as taxable, superable, or reportable (depending on its type).

5. Save the adjustment, and it will be included in that payroll run only.

These adjustments are one-time only – they do not carry over to future pay periods unless manually re-entered.

Example: Sarah, a part-time retail employee

During this fortnight:

• Sarah worked her usual shifts, which are calculated automatically.
• She also picked up an extra shift on a public holiday, so you decide to give her a $100 bonus as a thank-you.
• She used her own money to buy replacement stock bags while the store was out, and you’re reimbursing her $25.50.
• She’s also repaying $10 for a staff purchase she made earlier in the month.

When processing payroll in ClockOn, you simply go to Sarah’s pay screen and:

• Add a $100 bonus as a taxable, superable adjustment
• Add a $25.50 reimbursement, marked as non-taxable
• Add a $10 deduction, linked to staff purchases

These adjustments are one-off, reflected in this pay cycle only, and all flagged correctly for STP reporting.

STP Compliance

All adjustments are correctly flagged for Single Touch Payroll (STP) reporting where relevant, ensuring compliance with ATO standards.

In ClockOn, you can apply a wide range of manual payroll adjustments during a pay run. These are flexible, one-off additions or deductions that can be configured to meet different payroll needs.

What Payroll Adjustments are available in ClockOn?

When you click the “Adjust” button in the payroll screen, you can choose from the following adjustment categories:

• Allowances – e.g. meal allowance, travel, laundry

• Bonuses – performance or thank-you payments

• Reimbursements – for employee out-of-pocket expenses (e.g. supplies, travel)

• Deductions – such as staff purchases, voluntary repayments

• Gross Wage Adjustments – to directly alter the employee’s gross wage

• Leave Payouts or Adjustments – for manual corrections or early termination pay

• Super Adjustments – add or adjust superannuation contributions

• Fringe Benefits (FBT) – reportable benefit amounts

• Other Income Types – such as commissions or lump sums

• Tax-Only Adjustments – if you need to withhold or return tax manually

⚙️ Configuration Options for Each:

Each adjustment lets you define:

• Description (for clarity on payslip)

• Amount (flat dollar or percentage)

• Taxable / Superable / Reportable flags

• Linked income type (for STP reporting purposes)

This flexibility ensures you can stay compliant with ATO requirements while handling real-world payroll scenarios easily.