blue

Termination and Resignation Templates

Terminating employees can be the hardest thing a manager or HR officer has to do.

A termination letter notifies an employee that he or she is no longer required, explains the reasons, the next steps in the process and sometimes stipulates the payout balances such as annual leave and redundancy, if applicable. 

Here are some examples and downloadable templates that can make the process a little easier for you.

Termination: Standard

Dear (employee name),

Re: Termination of your employment at (company name)

Your performance has been reviewed by (manager name) at three counseling interviews held on (insert dates). One written warning was provided to you at the conclusion of each counseling session. During these interviews your performance was examined in the following manner:

(Insert details of how performance was examined)

The Company has given you ample opportunity to improve your performance. A performance improvement plan was developed at the first counseling session, along with details of expected improvements. The plan and expected improvements were reviewed at each subsequent counseling session.

At the conclusion of each session, you agreed to undertake the necessary steps to improve your personal performance.

Unfortunately, we have seen no sign of satisfactory improvement.

Consequently, your employment with (company name) will be terminated on (insert date).

In accordance with your accrued entitlements, the Company will pay you an amount in lieu of notice.

Yours sincerely,

Download Word Template

 

Termination: Misconduct

Dear (employee name),

Re: Dismissal for Serious Misconduct

This letter is to confirm the reason/s for the termination of your employment with (company name).

On the (insert date) at (insert time) you were found (insert description of the incident which lead to the dismissal).

Upon learning of the incident, (insert manager name) conducted a full and rigorous investigation of the circumstances.

Interviews were conducted with yourself and others. You were given the opportunity to explain your actions. At the conclusion of the investigation, the Company reached the view that you were guilty of (insert allegation).

Such actions constitute serious misconduct. Consequently, your employment was terminated without notice on (insert date).

Yours sincerely,

Download Word Template
 
Termination: Standard Conduct

Dear (employee name),

Re: Termination of your employment at (company name)

Your conduct has been reviewed by this Company at three counseling interviews held on (insert dates). One written warning was provided to you at the conclusion of each counseling session.  During these interviews your conduct was examined in the following manner:

(Insert details of how conduct was examined)

The Company has given you ample opportunity to improve your conduct. A conduct improvement plan was developed at the first counseling session, along with details of expected improvements. The plan and expected improvements were reviewed at each subsequent counseling session.

At the conclusion of each session, you agreed to undertake the necessary steps to improve your personal conduct.

Unfortunately, we have seen no sign of satisfactory improvement.

Consequently, your employment with (company name) will be terminated on (insert date).

In accordance with your accrued entitlements, the Company will pay you an amount in lieu of notice.

Yours sincerely,

 Download Word Template

 

Termination: Probation Terminated

Dear (employee name),

Re: Termination of your employment at (company name)

This letter is to confirm that your employment with (company name) is to end on (insert date).

As our Offer of Employment made clear, your initial employment was made subject to a probationary period of (insert length of period) concluding on (insert date).

On (insert date) you received a performance review. In this review, a number of performance issues were identified. You were then given (insert length of period) to improve your performance with regards to these issues.

Due to your failure to improve your performance in relation to the issues identified, (manager name) has decided that you are not suitable for the position of (insert position).

We wish you well in your future employment.

Yours sincerely,

 Download Word Template

 

Resignation: Confirm and Accept

Dear (employee name),

Re: Your resignation dated (insert date)

This letter is to confirm that (company name) accepts your resignation as  conveyed verbally by you to (manager name) on (date of resignation notification).

You will receive all termination payments. This will include payments in lieu of any annual leave or long service leave that you are entitled to. (Insert relevant person’s name) will explain your options in relation to superannuation.  Please make an appointment with this person to discuss your requirements.

(Company name) would like to thank you for your service and wishes you well with your future plans.

Yours sincerely,
 Download Word Template

 

Additional HR and Recruitment Templates

Here's some more HR and Recruitment templates that you might find useful for hiring, job offers, onboarding, induction etc.

Induction: Download Word Template

Job Description: Download Word Template

Job Application Received: Download Word Template

Job Offer Paying Award: Download Word Template

Job Offer Non-Award: Download Word Template

Unsuccessful Job Interview: Download Word Template


How does ClockOn use these templates?

Book a ClockOn Demonstration

Comment

Related Post