Recruitment and Job Offer Templates

Save yourself the time of drafting emails and letters to job applicants and employees; simply copy/paste or download our templates. These free templates include job descriptions, job application received, job application rejected, interview invitation, job offer templates, induction and probation letter examples and more.

Unsuccessful Job Application Letter or Email

Dear (applicant name),

Thank you for your interest in the above position.

Unfortunately, your application in this instance was not successful. However, positions of a similar nature occasionally arise and we intend to keep your application on file for future reference.

Good luck with your search for employment.

Yours sincerely,

Download Word Template
Successful Job Application Letter or Email

Dear (applicant name),

Further to your recent interview, it is my pleasure to offer you the position of with (company name).

As discussed, your employment as will commence on (insert date).

We are currently preparing a detailed offer of employment documenting your terms of employment. You will receive a copy of this by (insert date) and will be required to read and sign it before commencing employment.

I trust this meets with your satisfaction. If you have any questions, please contact me personally. My phone number is (insert phone number).

I look forward to talking with you in the near future.

Yours sincerely,

Download Word Template
Probation Period Letter or Email

Dear (applicant name),

This letter is to confirm that your employment as (insert position) with (company name) will begin with a three (3) month probationary period concluding on (insert date).

During this period your performance will be assessed. At the completion of two (2) months service, your supervisor will meet with you to review your performance. The aim of this review will be to discuss your performance and to address any problems or issues that may be have arisen. 

At the completion of three months, a further review of performance will take place. At the conclusion of this review, there will be one of three outcomes:

  1. The probationary period will have come to a successful conclusion and you will continue with us in permanent employment.
  2. The company is not entirely satisfied with your performance, (but feels there is scope for further training and improvement), the probationary period may be extended by one (1) month.
  3. Your employment may be terminated on the basis of unsatisfactory performance.

We trust this meets with your satisfaction. If you have any questions, please contact me.

Yours sincerely,

 Download Word Template


Additional HR and Recruitment Templates

Here's some other HR and Recruitment templates that you might find useful for hiring, job offers, onboarding, induction etc.

Induction: Download Word Template

Job Description: Download Word Template

Job Application Received: Download Word Template

Job Offer Paying Award: Download Word Template

Job Offer Non-Award: Download Word Template

Unsuccessful Job Interview: Download Word Template

How does ClockOn use these templates?

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