Best Timesheet App for Xero (Xero Time Tracking)

Timesheet apps have emerged as vital cogs in this machinery, especially when it comes to payroll and project management. Their synergy with accounting software, like Xero, further amplifies their utility.

This article delves into the realm of timesheet applications compatible with Xero, spotlighting ClockOn for its distinctive features and seamless integration.

Looking for a quick answer? The best timesheet app for Xero (for most businesses) is ClockOn

best timesheet app for Xero - book a demo

Importance of Timesheet Apps 

Timesheet apps serve as digital solutions for tracking employee hours, offering a blend of precision and convenience. These applications are not just tools for recording time; they are pivotal in enhancing business efficiency. When integrated with accounting software like Xero, timesheet apps streamline processes, eliminating redundancy and errors, thus saving valuable time and resources. 

Key Features to Look for in a Timesheet App for Xero 

When looking for a timesheet app that pairs well with Xero, certain features are non-negotiable: 

  • Compatibility: Ensures seamless data flow between the timesheet app and Xero. 
  • User Experience: A simple, intuitive interface is key for user adoption. 
  • Mobile and Cross-Platform Support: Catering to the on-the-go workforce. 
  • Analytics: Insightful reporting for informed decision-making. 
  • Compliance: Adherence to labor laws and regulations is essential. 


Reviewing Top Timesheet Apps for Xero 

Among the plethora of options, there’s one main timesheet app that stands out for their Xero compatibility. This section explores the best app based on features, user feedback, pricing , and compatability. 

#1 ClockOn: Unique Features that Integrate with Xero

ClockOn distinguishes itself with a suite of features designed for modern businesses.  

1. Online Timesheets: 

 Efficient Payroll Processing: Streamlines the payroll process by automating time tracking and calculation. 

Real-Time Data: Offers instant access to employee timesheets, allowing for timely and accurate payroll and billing. 

2. Error Elimination and Efficiency: 

Reduce Time Errors: Instant tracking and automated processes significantly reduce time tracking errors, contributing to seamless payroll and improved efficiency. 

Accessibility and Flexibility: Time tracking from anywhere, promoting adaptability for both remote and on-site work environments. 

3. Streamlined Integration: 

Automated Payroll and Insights: Integration with Xero provides efficient resource management and accurate payroll, enhancing overall business operations. 

ClockOn’s Time and Attendance Software 

ClockOn has a variety of options to track time to suit your workforce, from finger scanners to its mobile app, ClockOn GO, we explore how these features synergize with Xero. 

  1. ClockOn GO - Mobile Time Tracking: 
    •  Mobile Accessibility: Employees can use their mobile devices for clocking in and out, submitting timesheets, and viewing schedules, ensuring flexibility and convenience. 
    • Geolocation and GPS Tracking: This feature provides precise location tracking of employees during work hours, enhancing security and accountability.
  2. ClockOn Kiosk - Streamlined Time Management:
    • Self-Service Time Clock: Allows employees to clock in and out using a designated device, eliminating traditional time clocks and enabling smooth time tracking. 
    • Seamless Integration with Online Timesheets: Ensures that on-site employee time data is automatically synchronized with online timesheets, reducing administrative workload. 
  1. Fingerprint Scanner - Secure Time Tracking: 
    •  Suprema BioEntry W2: A rugged fingerprint access control device for capturing shift start and end times. The device does not store fingerprint images, maintaining privacy.
    • Suprema X-Station 2: An intelligent terminal supporting fingerprints and RFID cards, capturing detailed time records and offering Power over Ethernet functionality. 

Implementing a Timesheet App with Xero 

  1. Setting Up ClockOn for Integration 
    • Initial Setup: Begin by setting up your ClockOn account. This process is intuitive, designed to guide users through each step with clear instructions. 
    • Configuring Settings: Customize ClockOn’s settings to align with your business’s specific time and attendance needs. This includes setting up pay rates, work schedules, and overtime rules. 
  2. Integrating ClockOn with Xero 
    • Seamless Connectivity: ClockOn’s integration with Xero is designed to be straightforward. Navigate to the integration settings in ClockOn and select Xero as your accounting software. 
    • Data Synchronization: ClockOn ensures that employee time data, such as hours worked and leave taken, is accurately synchronized with Xero. This synchronization happens in real-time, offering up-to-date information for payroll processing. 
  3. Streamlining Payroll Processes 
    • Automated Data Transfer: Once integrated, ClockOn automatically transfers timesheet data to Xero, reducing manual entry and the risk of errors. 
    • Efficient Payroll Management: With ClockOn, payroll processing becomes a hassle-free task. The app’s accuracy in tracking hours ensures that payroll is always on point, compliant, and ready for quick approval within Xero.
  4. Ongoing Training and Support 
    • User Training: ClockOn provides resources and support to ensure that your team is well-equipped to use the app. From instructional videos to customer support, ClockOn ensures a smooth transition for all users. 
    • Continuous Support: Should you encounter any challenges, ClockOn’s support team is readily available to assist, ensuring minimal disruption to your business operations. 

Selecting the appropriate timesheet app is a significant choice for your workforce. ClockOn is the ideal choice for businesses seeking integration with Xero. 

Book a Demo Today

Experience firsthand how ClockOn can revolutionize your time and attendance management by booking a personalized demo and see the difference it can make for your business. In this demo, you'll get an in-depth look at ClockOn's features, understand how it seamlessly integrates with Xero, and see how it can simplify your payroll processes. 



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