Outsourced Payroll Services Australia
Your payroll, managed by Australian payroll specialists. Processing from $190/month, plus ClockOn Pro licences.Take the hassle out of payroll. ClockOn's Australian-based team handles wage calculations, award interpretation, payslips, STP reporting and Payday Super, supported by integrated rostering and time and attendance software.
Spend less time processing payroll and more time running your business.
Receive your personalised payroll quote within 1 business day.
- You approve Timesheets and employee changes
- We process Wages, payslips and reporting
- You authorise Payments through your bank
Based on the NSW Central Coast. Supporting Australian businesses nationwide.
Trusted by businesses great and small
- Dedicated Australian payroll team - Speak directly with specialists who understand Australian payroll requirements.
- Award interpretation - Support for modern awards, overtime, penalty rates, allowances and leave entitlements.
- Fully managed pay runs - Weekly, fortnightly or monthly payroll processing.
- Integrated workforce management - Employee timesheets, leave, rosters and payroll connected in one system.
- Transparent pricing - Published per-payslip rates, volume discounts and no traditional long-term lock-in contract.
What's Included in ClockOn's Outsourced Payroll Service?
ClockOn's outsourced payroll service combines an Australian payroll team with the technology needed to manage employee hours, wages, entitlements and reporting.
Instead of operating payroll software yourself, our team processes your pay runs using approved employee information and configured payroll rules.
| Payroll service | What ClockOn handles |
|---|---|
| Payroll processing | Weekly, fortnightly and monthly pay runs |
| Wage calculations | Gross and net pay, PAYG withholding and applicable deductions |
| Award interpretation | Configured award rates, overtime, penalty rates and allowances |
| Leave management | Leave accruals, balances and approved leave payments |
| Payslips | Electronic employee payslips and standard payroll reports |
| Single Touch Payroll | Payroll reporting to the Australian Taxation Office |
| Superannuation | Super calculations and optional payments through Beam |
| Wage payment preparation | ABA banking files ready for your business to authorise |
| Accounting integrations | Payroll journal uploads to Xero or MYOB |
| Employee self-service | Mobile timesheets, payslips, leave requests and rosters |
Do You Still Need Payroll Software?
ClockOn provides the payroll platform used to process your wages, so you don't need to purchase and operate a separate payroll application.
Your team can use ClockOn's included workforce management tools to capture hours, manage leave and approve timesheets. Our payroll specialists handle the actual pay run.
The ClockOn GO mobile app is included at no additional cost for outsourced payroll customers. Our standard outsourced payroll package includes ClockOn Pro for HR and employee self-service, with a per-employee licence fee alongside your payroll processing fees.
Can ClockOn Handle Complex Modern Awards?
ClockOn supports award-based payroll for industries including pharmacy, retail, hospitality, registered clubs and healthcare.
Our payroll team configures supported employment conditions such as classifications, penalty rates, overtime, allowances and leave entitlements. These rules are applied to approved payroll information each pay period.
Common award environments include:
- General Retail Industry Award
- Pharmacy Industry Award
- Hospitality Industry (General) Award
- Registered and Licensed Clubs Award
- Health Professionals and Support Services Award
Who Is Responsible for Paying Employees?
ClockOn calculates wages, prepares payslips, processes payroll reporting and supplies an ABA banking file.
Your business reviews and authorises wage payments through its bank. You also remain responsible for accurate employee information, timesheet approvals and meeting your legal obligations as an employer.
This gives you control over payments without having to calculate and prepare every pay run internally.
How Much Does Outsourced Payroll Cost in Australia?
Payroll processing from
Plus ClockOn Pro licences and a one-off setup fee from $170.
ClockOn's outsourced payroll service starts from $190 per month, with payroll processing charged per payslip according to employee numbers and pay frequency.
For businesses with up to 100 employees, processing costs $8.75 per payslip for weekly or fortnightly payroll, or $11.50 per payslip for monthly payroll.
Volume discounts apply to larger workforces. A one-off setup fee also applies, starting at $170.
What Are ClockOn's Outsourced Payroll Processing Rates?
Your standard package combines payroll processing with ClockOn Pro licences. The processing rates below are charged per payslip; Pro licences are charged per employee, per month.
| Number of employees | Monthly pay runs | Weekly or fortnightly pay runs |
|---|---|---|
| 1–100 | $11.50 per payslip | $8.75 per payslip |
| 101–200 | $10.00 | $7.50 |
| 201–300 | $8.50 | $6.50 |
| 301–400 | $7.00 | $5.50 |
| 400+ | $5.75 | $4.50 |
Minimum payroll processing charge: $190 per month.
The minimum applies to payroll processing only. ClockOn Pro licences form part of our standard package and are billed alongside payroll processing. Additional services are charged separately.
What Would Outsourced Payroll Cost for Your Business?
Payroll outsourcing costs depend on the number of payslips processed. The examples below use ClockOn's rates for businesses with up to 100 employees, including Pro licences at $6 per employee, per month.
| Business size | Pay frequency | Payslips in example month | Monthly processing | ClockOn Pro / month | Monthly total | One-off setup |
|---|---|---|---|---|---|---|
| 10 employees | Fortnightly | 20 | $190.00 | $60 | $250 | $340 |
| 30 employees | Weekly | 120 | $1,050.00 | $180 | $1,230 | $1,020 |
| 60 employees | Fortnightly | 120 | $1,050.00 | $360 | $1,410 | $2,040 |
These examples assume two fortnightly or four weekly pay runs in the month, with every employee paid each run. Months containing an additional pay run will cost more.
For example, 30 employees paid weekly would cost $1,317.50 per month on average across 52 weekly pay runs, including $180 per month for ClockOn Pro, excluding setup and additional services.
Example 1: A Small Business With 10 Employees
$250 / month$190 payroll processing + $60 ClockOn Pro
A business with 10 employees paid fortnightly produces 20 payslips in a typical two-pay-run month.
At $8.75 per payslip, the calculated processing fee is $175. ClockOn's $190 monthly minimum applies, bringing the processing charge to $190.
The one-off setup fee is $340, calculated at $34 per employee.
In a month containing three fortnightly pay runs, processing 30 payslips would cost $262.50, plus $60 for Pro licences, for a monthly total of $322.50.
Example 2: A Retail Business With 30 Employees
$1,230 / month$1,050 payroll processing + $180 ClockOn Pro
A retail business paying 30 employees weekly produces 120 payslips across four weekly pay runs.
At $8.75 per payslip, monthly processing costs $1,050. A five-pay-run month would cost $1,312.50 for processing, plus $180 for Pro licences, for a total of $1,492.50.
The one-off setup fee is $1,020.
Example 3: A Pharmacy Group With 60 Employees
$1,410 / month$1,050 payroll processing + $360 ClockOn Pro
A pharmacy group with 60 employees paid fortnightly produces 120 payslips in a two-pay-run month.
At $8.75 per payslip, monthly processing costs $1,050. A three-pay-run month would cost $1,575 for processing, plus $360 for Pro licences, for a total of $1,935.
The one-off setup fee is $2,040.
These are pricing examples, not representations of actual ClockOn customer accounts.
Are There Setup Fees for Outsourced Payroll?
ClockOn charges a one-off setup fee of $34 per employee, with a minimum charge of $170.
The standard setup fee covers:
- Initial payroll consultation
- Employee data entry
- One pre-pay check
- One product walkthrough
ClockOn also includes five initial training hours. Additional training costs $220 per hour.
Your implementation quote will identify any work outside the standard setup inclusions, particularly where additional configuration or professional services are required.
How Does ClockOn Pro Fit Into Your Payroll Package?
ClockOn Pro is included in our standard outsourced payroll package, giving your business HR and employee self-service tools alongside managed payroll.
Your quote has two recurring components: payroll processing fees and ClockOn Pro licences. The Pro licence fee is based on the number of employees in your system and is additional to the payroll processing rates above.
| Employee licences | ClockOn Pro per employee/month |
|---|---|
| 1–100 | $6.00 |
| 101–200 | $5.40 |
| 201–300 | $4.75 |
| 301–400 | $4.00 |
| 400+ | $3.25 |
For example, a business with 30 employees would pay an additional $180 per month for ClockOn Pro at the $6 per-licence rate.
The ClockOn GO mobile app is also included at no additional cost for outsourced payroll customers.
Can You Cancel the Outsourced Payroll Service?
Yes. ClockOn offers outsourced payroll without a traditional long-term lock-in contract.
You can cancel with 30 days' notice under the terms of your service agreement.
Tell us your employee numbers, pay frequency, applicable awards and current payroll system. We'll prepare a personalised quote within 1 business day.
Outsourced Payroll vs Payroll Software, Payroll Bureaus and Bookkeepers
The biggest difference between payroll services is who performs the work and how much administration remains with your business.
Payroll software helps you process wages yourself. Payroll bureaus and bookkeepers can process payroll on your behalf, while a managed payroll provider supplies a defined ongoing service.
ClockOn combines outsourced payroll processing with its own rostering, attendance, leave and payroll technology.
| What matters | Payroll software | Payroll bureau | Accountant or bookkeeper | ClockOn managed payroll |
|---|---|---|---|---|
| Who processes wages? | Your business | Provider | Depends on arrangement | ClockOn payroll team |
| Payroll software | You operate it | Provider's preferred system | Varies | ClockOn platform |
| Award interpretation | You configure or obtain assistance | Depends on service | Depends on expertise | Supported by ClockOn specialists |
| Timesheets and attendance | Depends on software | Often supplied separately | Often supplied separately | Integrated ClockOn tools |
| STP reporting | You process it | Usually included | Depends on arrangement | ClockOn processes it |
| Payroll support | Software support | Payroll processing support | Adviser or bookkeeper | Australian-based payroll team |
| Wage payment authorisation | Your business | Depends on service | Depends on service | Your business |
Services differ between providers. Compare individual quotes and service agreements before making a decision.
Should You Outsource Payroll or Manage It Yourself?
Outsourcing payroll makes sense when your business wants to reduce the time and expertise required to process wages.
If you have a straightforward payroll and someone internally who understands the relevant obligations, payroll software may be the more economical option.
If your business has variable rosters, casual employees, multiple awards or limited internal payroll resources, managed payroll can remove a substantial recurring administrative task.
What Makes ClockOn Different From a Traditional Payroll Bureau?
ClockOn connects payroll processing with the information that determines employee pay.
Your employees record working hours, managers approve timesheets, and the approved information flows into ClockOn's payroll system. Our payroll team then processes the wages.
This reduces the need to transfer timesheets between disconnected systems or manually enter the same information again.
Many payroll bureaus can process wages, but their arrangements for rostering, attendance and employee self-service vary. ClockOn provides these capabilities within its own workforce management platform.
How Do You Switch to ClockOn's Outsourced Payroll Service?
Switching payroll providers involves transferring employee information, configuring pay rules and checking payroll calculations before the first live pay run.
ClockOn's implementation team helps manage the transition, including system setup and parallel payroll testing.
You don't have to rebuild every employee record and payroll rule yourself.
Step 1: We Review Your Existing Payroll
ClockOn starts by understanding your current payroll arrangements.
We'll review employee numbers, pay frequency, applicable awards, classifications, existing software and timesheet processes.
This helps us identify the information needed for setup and any employment conditions requiring particular attention.
Step 2: We Help Transfer Your Payroll Information
ClockOn's team helps prepare and enter the employee information required to configure your new payroll system.
You provide the relevant employee records, pay rates, leave balances, superannuation details and employment conditions.
Businesses using systems such as Xero, MYOB or Deputy can discuss available export and migration options during onboarding.
Step 3: We Configure Your Awards and Pay Rules
Our team configures employee classifications, award rules, penalty rates, overtime, allowances and other applicable pay settings.
We also review your payroll requirements against the information provided, including individual employment arrangements that need to be reflected in the setup.
Step 4: We Run Payroll in Parallel
Parallel payroll testing is one of the most important parts of switching providers.
ClockOn runs a test payroll using your configured employee information and compares the results with your existing payroll.
This helps identify differences in hourly rates, penalties, allowances, PAYG withholding, superannuation or leave calculations before the new system goes live.
If differences appear, our team investigates the relevant configuration or input data. The results are reviewed before transitioning to live payroll.
Step 5: We Process Your First Live Pay Run
Once setup and testing are complete, ClockOn confirms your go-live arrangements.
Your business supplies or approves the timesheets, leave and employee changes for the pay period. Our team processes the payroll, prepares payslips and reporting, and supplies the ABA banking file.
Your authorised representatives then arrange employee wage payments through your bank.
Step 6: We Manage Your Ongoing Payroll
After the transition, our payroll team continues processing your scheduled pay runs.
Employee changes, approved leave, overtime, allowances and other payroll adjustments are incorporated as your business evolves.
You retain visibility and control over payroll inputs while ClockOn handles the recurring processing.
How Long Does It Take to Switch Payroll Providers?
Most ClockOn outsourced payroll implementations are completed in approximately 4–6 weeks, with some businesses able to go live in as little as four weeks.
More complex payroll environments can take longer, particularly when they involve multiple awards, historical data issues or specialised employment conditions.
We'll discuss a realistic implementation timeframe after reviewing your payroll requirements.
Can You Keep Your Existing Timesheet System?
Yes. ClockOn accepts supported timesheet spreadsheets and exports from other software.
You can also move to ClockOn's time and attendance tools, which connect approved timesheets with payroll and reduce manual data transfers.
Support through the changeover
The support from ClockOn during the implementation and change-over period was exceptional; the training provided was concise and the system itself very user friendly
CEO, Ettalong Bowling Club
Which Australian Businesses Benefit From Outsourced Payroll?
Outsourced payroll is particularly useful for businesses with changing rosters, award-covered employees and limited time to manage payroll administration internally.
ClockOn supports Australian employers across a range of industries.
Pharmacy Payroll Services
Pharmacies often manage different classifications, casual employees, weekend penalties and varying rosters under the Pharmacy Industry Award.
ClockOn combines employee time tracking, rostering and award-based payroll processing to help pharmacy owners manage their workforce and wages.
Explore ClockOn for Pharmacies
Retail and Grocery Payroll Services
Retail businesses need to manage casual rosters, weekend shifts, public holidays and changing employee hours.
ClockOn connects approved timesheets with payroll processing, helping stores reduce manual calculations and organise employee information across locations.
Medical and Healthcare Payroll Services
Medical practices may employ nurses, receptionists, administrative staff and other employees under different employment conditions.
ClockOn helps practices organise staff hours, leave and payroll inputs while our team processes the recurring pay runs.
Explore ClockOn for Medical Practices
Hospitality, Clubs and Pubs Payroll Services
Hospitality and club businesses often manage weekend penalties, late shifts, public holidays, overtime and variable rosters.
ClockOn's award interpretation and workforce management tools help capture the correct information for payroll processing.
Why Choose ClockOn for Outsourced Payroll?
ClockOn combines Australian payroll specialists with its own payroll and workforce management technology.
Rather than relying on separate systems to roster staff, record hours and calculate wages, your business can manage these activities through an integrated platform.
Australian-Based Payroll Specialists
ClockOn's payroll team is based in Australia, with experience supporting businesses operating under Australian employment and payroll requirements.
Our business is based in Erina on the NSW Central Coast and supports customers nationally.
Award Interpretation and Payroll Technology Together
ClockOn's payroll system supports configured modern award conditions, including penalty rates, overtime, allowances and leave entitlements.
Our team uses that technology to process payroll, reducing the need for your business to maintain every calculation internally.
One Connected Workforce Management System
ClockOn connects rosters, employee attendance, leave and payroll.
Employees can use ClockOn GO to record hours and access self-service functions, while managers approve the information used for payroll.
Flexible Service as Your Business Changes
ClockOn supports growing businesses, changing employee numbers and operations across multiple locations.
ClockOn Pro, included in our standard package, provides HR capabilities including employee onboarding, document management, WHS administration and work-rights checks.
Frequently Asked Questions About Outsourced Payroll
What Is Outsourced Payroll?
Outsourced payroll is a service where an external provider processes employee wages, entitlements and payroll reporting on behalf of a business.
ClockOn supplies both the payroll specialists and the software used to complete the processing. Your business provides approved information and retains control over employee payments.
Can Small Businesses Outsource Their Payroll?
Yes. Small businesses can outsource payroll instead of having the owner, accountant or internal administrator process every pay run.
ClockOn's managed payroll service starts from $190 per month in payroll processing fees. A one-off setup fee applies, with the total ongoing cost determined by employee numbers, pay frequency, ClockOn Pro licences and any additional services.
Does ClockOn Handle Single Touch Payroll Reporting?
Yes. ClockOn processes STP reporting through its payroll platform, reporting the relevant payroll information to the Australian Taxation Office.
STP is incorporated into the payroll workflow rather than requiring a separate manual reporting process.
Can ClockOn Handle Payday Super?
Yes. ClockOn calculates superannuation during payroll and can process contributions through Beam, its integrated superannuation clearing house.
Super processing is an optional part of the outsourced payroll service, available at no additional payroll-processing charge.
Your business remains responsible for authorising and funding superannuation payments.
Who Is Responsible for Payroll Compliance When Payroll Is Outsourced?
Employers retain their legal obligations when payroll is outsourced.
ClockOn processes payroll using the employee information and configured pay conditions supplied during onboarding and ongoing operations. Your business remains responsible for providing accurate employment information and meeting its obligations under Australian employment and tax laws.
ClockOn's team can assist with reviewing and correcting payroll discrepancies.
Can ClockOn Handle Multiple Modern Awards?
ClockOn supports payroll configurations involving different modern awards and employee classifications.
Our team reviews the applicable awards, employment conditions and requirements during onboarding to determine the correct supported setup.
Can I Keep Using Xero or MYOB?
Yes. ClockOn can upload payroll journals into Xero or MYOB so payroll information is reflected in your accounting system.
Your business can continue using its accounting platform while ClockOn handles payroll processing.
Does ClockOn Pay Employees Directly?
No. ClockOn prepares an ABA banking file, which your business uploads and authorises through its bank.
This allows ClockOn to manage the payroll calculations while your business retains control over the transfer of wages.
Can Employees View Payslips on Their Phones?
Yes. Employees can access payslips through ClockOn's self-service tools.
ClockOn GO also supports time tracking, rosters and leave requests, giving employees access to relevant workforce information without relying on printed documents.
What Additional Payroll Services Can Be Charged?
Work outside standard payroll processing may attract an additional fee. This can include manual timesheet entry, new employee data entry, changes or reprocessing after a pay run, extra or custom reports, specialist payroll support, and training beyond the five included hours.
Your quote and service agreement set out the applicable fees. Ask our team which additional services may be relevant to your business.
What Happens if a Payroll Calculation Is Incorrect?
ClockOn's payroll team can review a discrepancy, investigate the relevant employee information or configuration and process the required payroll adjustment.
Changes after payroll has already been processed attract a published reprocessing charge of $10 per employee, per payslip where applicable.
The appropriate correction and any fee depend on the circumstances, cause of the error and the employer's payroll obligations.
Is Training Included When You Start?
Yes. ClockOn includes five initial training hours for outsourced payroll customers.
The setup fee also includes an initial consultation, employee data entry, one pre-pay check and a product walkthrough.
Additional training is available for $220 per hour.
Do I Need to Sign a Long-Term Contract?
No. ClockOn's outsourced payroll service does not require a traditional long-term lock-in contract.
You can cancel with 30 days' notice under the terms of your agreement.
Ready to Stop Processing Payroll Yourself?
Let ClockOn handle the pay run, so you can get back to running your business.
Whether you're outsourcing payroll for the first time or switching from an existing provider, ClockOn gives you an Australian-based payroll team supported by integrated payroll and workforce management software.
We'll review your workforce, explain the costs and outline what switching would involve.
Outsourced payroll processing from $190/month, plus ClockOn Pro licences and a one-off setup fee from $170.
Receive a personalised quote within 1 business day.
What Information Do We Need for Your Quote?
We only need a few details to start:
- Number of employees
- Weekly, fortnightly or monthly pay frequency
- Industry and applicable modern awards
- Current payroll or timesheet software
Our team will use this information to discuss the service and prepare a quote for your business.
Request a Payroll Services quote
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