Get Payroll Up and Running With Confidence

The ClockOn Implementation Process is a structured, collaborative rollout designed to get new customers fully set up, trained, and confident in running payroll within a few weeks. It’s based on clear stages that ensure accuracy, compliance, and smooth adoption.

Here’s how it works:

1. Data Collection

You provide key business details through the Data Collection Checklist and Setup Wizard.
This includes employee details, pay structures, awards, and business settings.

• Timeframe: Depends on how quickly data is provided (usually 10–14 working days)

• Goal: Ensure all required payroll, roster, and employee data is captured accurately

2. Data Setup

ClockOn’s implementation team uses the collected data to build your database.
They configure your awards, pay rules, and perform a Pre-Pay Check to validate accuracy.

• Typical Timeframe: 10–14 working days after receiving data

• Activities:

  • Data cleaning and validation

  • Award and rule configuration

  • Preparation for deployment

Customer sign-off is required after the Pre-Pay Check.

3. Training

Before going live, your team completes 5–8 online training sessions (approx. 1 hour each).
These interactive sessions cover:

• Rostering

• Timesheets

• System Administration

• Payroll Processing

• Timeframe: Conducted collaboratively, often over one payroll period

• Outcome: Your key team members are confident using ClockOn before the first live pay run

4. Deployment

Once you approve the setup, the system is deployed to the required server or cloud location.
ClockOn’s technical team helps:

• Install the desktop or cloud application

• Test the connection with any biometric or tablet scanners

• Confirm that everything is operational

• Timeframe: 1–3 pay periods from deployment to go-live

Customer sign-off occurs after a successful Parallel Pay, where a payroll run is processed side-by-side with your old system to verify accuracy.

5. Go Live Assistance

This is your first live pay period using ClockOn.
Employees begin clocking on/off, and the implementation team assists with:

• Entering Year-To-Date (YTD) figures

• Processing your first payroll in ClockOn

• Ensuring all compliance settings and reports are correct

• Support: Dedicated assistance and post-go-live monitoring available

• Note: Go Live assistance fees apply

End-to-End Timeframe

Most implementations take between 3–6 weeks depending on data readiness, scheduling, and payroll complexity.

Real Rollouts. Real Outcomes.

See how real businesses achieved fast, compliant payroll rollouts through ClockOn’s structured implementation process.

• Upper Hunter Shire Council: Completed in 28 days with phased rollout and 24/7 post-implementation support.

• Nexus Healthcare Group: Migrated 303 employees in 26 days, cutting payroll processing from two days to one hour.

• Beezwax Business Solutions: 27-day completion for 100+ pharmacy clients, integrating payroll, T&A, and analytics.