How ClockOn keeps your workforce running smoothly

ClockOn is designed around a connected workforce lifecycle, where rostering, attendance, HR records and payroll all work together. Every stage is automated and compliance-checked along the way, helping your business run smoothly with fewer manual processes.

Here’s how it works:

‣ Onboarding

Bring new employees into your business faster

ClockOn lets new starters enter their details online, including tax, bank, super and personal information. Documents and certificates can be uploaded directly into their employee record, giving managers one place to review and approve information before the employee is activated in the system.

Why it matters: No paperwork, no double entry and no chasing missing forms.

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‣ Rostering

Build accurate, compliant rosters in minutes

Build rosters using drag-and-drop scheduling or apply templates to fill shifts quickly. Rosters display shift costs based on your configured payroll rules so managers can view expected costs before publishing. Availability, roles and qualifications are visible to help prevent scheduling conflicts.

Why it matters: You publish smarter rosters with fewer mistakes and clearer labour costs.

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‣ Time & Attendance

Capture accurate clock-ins from any location

Employees clock in using the ClockOn GO mobile app, the onsite kiosk or geofenced locations. Each clock-in becomes part of an auditable record that feeds into the employee’s timesheet. Variances are highlighted during approval to support accurate payroll.

Why it matters: You get reliable attendance data without manual adjustments.

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‣ Timesheets & Approvals

Turn recorded hours into payroll-ready timesheets

ClockOn automatically builds timesheets from recorded attendance and applies any configured loadings, penalties and allowances. Managers can review timesheets individually or in bulk with clear visibility of exceptions, edits and adjustments before approving.

Why it matters: Save time reviewing hours with a consistent approval process every pay.

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‣ Payroll

Process payroll accurately with configurable rules

ClockOn calculates pay using your defined payroll rules, including overtime, loadings, penalties, allowances and leave accruals. Once validated, payroll is processed with STP Phase 2 reporting and superannuation export options built in.

Why it matters: You pay your team correctly every time without manual calculation work.

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‣ HR Records

Keep employee information organised and up to date

Store contracts, documents, licences and certifications directly in the employee profile. ClockOn helps track expiry dates and important details so managers have central visibility over staff records, job information and compliance requirements.

Why it matters: HR compliance becomes easier to maintain with everything in one profile.

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‣ Leave Management

Simple leave requests, accurate balances

Staff request leave through the app or desktop, and managers approve with clear visibility of balances and past leave. Approved leave flows directly into the employee’s timesheet so payroll stays accurate, while managers can update rosters as needed to cover shifts.

Why it matters: Avoid scheduling conflicts & keep entitlements accurate across the system.

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‣ Reporting & Insights

Understand labour costs and workforce trends at a glance

ClockOn provides detailed payroll reports, timesheet summaries, attendance records and roster-vs-actual comparisons. Labour cost information is available across rosters, timesheets and reporting, and all reports can be exported in a range of formats for further analysis or sharing with management.

Why it matters: Better visibility means better decisions and fewer surprises.

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