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Knowledge Base (Desktop Software)
Knowledge Base (Online Software)Why you and your team will love ❤️ ClockOn
Workforce management software for Aussie businesses who want integrated payroll & HR that’s compliant, affordable, and built for the way Australians work.
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Smarter Payroll, Less Admin
ClockOn payroll automates pay runs, tax, super, and reporting. Cut down on manual work and reduce costly errors, so you can focus on running your business instead of running payroll.
Scheduled Pay Runs
Run payroll on fixed schedules or as needed to suit your schedule
Create Pay Runs from Timesheets
Build payroll directly from approved timesheet data
Super Clearing House Integration
Direct integration with Beam for super payments (coming soon)
Deductions
Apply or remove deductions like repayments, union fees, or adjustments
Create & Define Pay Rates
Configure pay rates for different earning types, including hourly, salaried, and custom roles
Payslips
Staff request payslips in the app and receive them instantly via email
STP Made Easy
Lodge your payroll to the ATO using our simple Single Touch Payroll wizard.
Auto-Calculate Taxes & Super
Tax and super applied automatically based on setup
Allowances
Add award-based or custom allowances to pays e.g travel, meal or custom entitlements
Salary Sacrifice & Contributions
Easily pre-set or adjust salary sacrifice and employee super co-contributions each pay run
EOFY Payroll
Run and finalise EOFY payroll and compliance reports
Payroll Employee Summary
Employee-level breakdown of earnings, tax, and super
Attendance That Fits Your Business
Whether staff clock in via kiosk, mobile app, or offline, ClockOn adapts to your workplace. Track hours, manage breaks, and stay in control of labour costs..
Attendance Reporting
Quickly see who clocked in & maintain clear records of attendance history
Edit & Approve Timesheets
Managers can easily review, edit, and approve employee timesheets on time
GPS Clock-In via Mobile App
Restrict mobile clock-ins to specific sites with accurate GPS geofencing
Recurring Employer Liabilities
Automatically apply recurring items such as allowances & reimbursements in each pay run.
Timesheet Photo Capture
Capture staff photos at clock-in to prevent fraud and buddy punching
Timesheet Auto-Generation
Auto-generate employee timesheets directly from clock-in and clock-out data
Break Management
Monitor, track, and enforce both paid and unpaid staff break rules clearly
Employee App
Staff access rosters, rosters, pays, and leave requests directly via mobile app
Kiosk Clock-In/Out
Clock staff in and out using a simple kiosk app on any tablet
Overtime Calculation
Calculate overtime automatically based on staff hours and award conditions
Rounding Rules
Apply configurable rounding rules for staff clock-in and clock-out times
Timesheet Export to Payroll
Push approved employee timesheets directly into payroll for fast processing
Total Control Over Staff Scheduling
From multiple sites to role-based allocation, ClockOn's workforce rostering system helps you manage labour efficiently across your whole workforce.
Roster Costing
See live wage and shift cost calculations while you build rosters
Roster Publishing
Keep rosters in draft mode until ready, then publish for staff to view
Award-Aware Rostering
Build compliant rosters that factor in penalties, overtime triggers, and staff allowances
Drag & Drop Scheduling
Create and adjust rosters quickly using a simple drag-and-drop interface
Multiple Location Rostering
Manage rosters seamlessly across multiple sites, departments, or business locations
Scheduled Pay Runs
Create scheduled or unscheduled pay runs to suit your preferred pay schedule.
Roster Broadcast
Send rosters directly to staff via the ClockOn GO mobile app
Roster Templates
Save roster layouts as templates for fast reuse across future schedules
Roles & Qualifications
Allocate shifts based on staff skills, certificates, or required qualifications
Budget Control
Compare rostered hours and wage costs directly against your business budget
Roster vs Actual Reporting
Compare rostered hours against actual worked time to identify variances and control costs
Unavailability & Leave Integration
Prevent rostering conflicts by blocking shifts for staff on leave or unavailable
All Your HR in One System
From onboarding to leave requests, ClockOn connects HR with payroll and rostering, reducing admin and improving workforce visibility..
Employment Documentation
Securely store contracts, offers, performance reviews, and separation records in one place
Incident Reports
Log workplace incidents and injuries to meet WHS compliance and maintain safety records
Leave Lifecycle Management
Manage leave from request through approval and ensure accurate payroll integration
Manager Portal
Give managers visibility over staff and tools for reviewing and approving leave requests
Secure & Private
Protect employee information with strong, multi-layered data security protocols
Visa & Work Rights Verification
Store VEVO checks and work rights documents to meet legal obligations
Employment History
Keep detailed records of prior roles, dates, reasons for leaving, and contact information
Job-Related Information
Record current roles, departments, contracts, and workplace locations for each employee
Leave Requests
Allow employees to request leave online with streamlined approval workflows
Qualification Expiry Alerts
Receive reminders when employee certifications or qualifications are due to expire
Templates for Documents
Maintain master templates and customise HR documents to standardise processes
WGEA Annual Reporting
Maintain workforce data needed to meet Workplace Gender Equality requirements
Frequently Asked Questions
What is workforce management software?
Workforce management software is a system that helps businesses manage employee scheduling, attendance, payroll, and HR tasks in one place. For Australian businesses, it also supports compliance with awards, tax, and superannuation rules.
Why do businesses need workforce management software?
Managing staff in Australia comes with unique requirements like Single Touch Payroll (STP), superannuation, and complex award conditions. Workforce management software reduces admin time, cuts errors, and ensures compliance with Fair Work obligations.
Is workforce management software different from payroll software?
Payroll software focuses mainly on paying staff and meeting tax obligations. Workforce management software goes further, connecting payroll with rostering, time & attendance, and HR, giving businesses full visibility and control of their workforce.
What industries benefit most from workforce management software?
Workforce management software is ideal for industries with shift-based or award-covered staff, including pharmacies, retail, hospitality, medical practices, and clubs. It simplifies scheduling, payroll, and compliance across these sectors.