Manager-Led Approvals and Ownership

• Leave requests follow a defined approval process with clear ownership

• Managers review requests in context before leave reaches payroll

• Available leave balances are visible at the point of approval

• Approval decisions are recorded in the system with a clear audit trail

• Responsibility for leave sits with managers, not payroll

Payroll-Connected Leave Without Re-Entry

Once leave is approved, it flows directly into payroll.

There is no need to re-enter data, reconcile emails, or correct mismatched balances. Leave taken is paid correctly through the pay run and reflected on payslips and payroll reports automatically.

This reduces payroll intervention, limits rework, and ensures HR, managers, and payroll are always working from the same information.

Real-Time Visibility Across Teams

Leave should support planning, not disrupt it.

ClockOn provides real-time visibility of upcoming leave across individuals, teams, and departments. Managers can see who is away and when, HR can monitor balances and liabilities, and leadership has a clearer view of workforce availability.

This visibility supports better resourcing decisions and reduces last-minute surprises.

 Real examples 

1. Multi-department team
   A manager can see approved leave across their entire department before finalising rosters, reducing clashes and last-minute coverage issues.
2. Overlapping leave requests:
   Two team members request leave for the same period. Visibility of existing approvals allows managers to make informed decisions before approving additional leave.
3. High-leave balance risk
   HR identifies employees with consistently high leave balances and can address liability risks early through planned leave discussions.
4. Seasonal workload planning
   Upcoming leave across teams is visible ahead of peak periods, supporting better resourcing and more accurate workforce planning.

This removes grey areas that previously led to disputes or questions.

Leave Management Capabilities